How do I have cost of sales per invoice and then record cost of sales on payments made?

Hi there, cheri-tombo-co-z.

I suggest creating an item to set up the cost of sales per invoice. This way, you can enter the item's specific cost to appear when you create an invoice.

Here's how:

1. Go to the Gear icon and select the Products and services.
2. Click New.
3. Select an item.
4. Enter the name of your item. If you track SKUs, enter a SKU for the product.
5. From the Category dropdown, choose the category that best describes your product or service.
6. Select the I sell this product/service to my customers checkbox. If you don't sell the item, you can leave it unchecked.
7. From the Sales information section, enter a description. This is what your customers will see on their sales form.
8. Enter an amount in the Sales price/rate field.
9. Enter the cost of the item in the Cost field.
10. Fill in the other nessesary fields. Then, hit Save and close.

For additional information, you can click this article: Add product and service items to QuickBooks Online.

However, there's no option to record the cost of sales on payments made. This is because the same information on the invoice would show up on the payment.

Please check this article to see steps on how you can enter a single sales receipt to report the total daily sales in QuickBooks: Record your total daily sales.

Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.