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Level 1

Using Quickbooks Online for 1 company and Desktop Pro for others at the same time

I have 5 different QB company files in Desktop Pro.  I'm considering converting one of them to QB Online as I will have multiple users for that one company.  The other 4 companies I am the only user and they have very limited transactions.  Can I just keep my Desktop Pro program loaded on my computer and keep processing the 4 companies on it and then separately create a new QB Online account for the 1 company that I want to migrate to QB online?  So, my new QB online acct will handle the one company and I'll just keep using QB Desktop Pro for the other 4.  That will work, right?

2 Comments 2

Using Quickbooks Online for 1 company and Desktop Pro for others at the same time

Hello @kathycookllc,


Yes, you can work with your companies in each version of QuickBooks. Let me share a few things you need to prepare before the conversion of one of your 5 companies.


To start with, you'll have to install the latest version of QuickBooks Desktop and make sure your company file is not too big for the export process. To learn more about the steps, here an article you can read for reference: Move your QuickBooks Desktop file to QuickBooks Online.


Once the conversion is completed, consider pulling up the same report in each version of QuickBooks and compare your data. This way, you can check if your books do match or not since the conversion process is expected to create a copy of your company file.


In addition, here's an article you can read to learn more about the steps you need to after the conversion process: Post conversion checks for getting started with QuickBooks Online.


Lastly, I've also included this helpful article for the steps when you need to start inviting other users into your QuickBooks Online account: Add, delete, or change user access.


If there's anything else that I can help you with, please let me know in the comments. I'll be here to lend a hand.

Fiat Lux - ASIA
Level 15

Using Quickbooks Online for 1 company and Desktop Pro for others at the same time


If you are using one of QBD versions (i.e US, UK, CA), you may need a 3rd party service to convert data to QBO South Africa.


Otherwise you may utilize a 3rd party migration tool. i.e TPExporter for Desktop, TPImporter for Online