Print a journal entry report

Learn how to print a journal entry report in QuickBooks Online.

Some of your reports will look different depending on whether they're in the classic view or new enhanced experience. Learn more about the new enhanced experience.

If you use journal entries to record transactions, you can generate and print a report with a single journal entry. You can also print multiple entries in one report. To print multiple journal entries, you'll need to customise the journal report.

Print a single journal entry

1. Select the search icon , then select Advanced transaction search for more results.
2. Select Journal from the Transaction type dropdown .
   Note: Apply additional filters as necessary.
3. Select the journal entry you want to print.
4. Select More, then select Transaction journal.
5. Select the print icon and adjust the report print settings, if required.
6. Select Print and follow the steps to print the report.

Print multiple journal entries in one report

1. Go to Reports and select Standard reports (Take me there).
2. Select Journal from the Type report name here dropdown .
3. Select your preferred Report period.
4. To customise the report:
   • If you are on the Modern view:
     1. Select Customise.
     2. Select Filters, then select Transaction type → equals → Journal Entry from the respective dropdowns.
     3. Select Columns and follow the steps to rearrange, remove, or add columns. For example, uncheck Name and select Customer full name, Employee, or Supplier instead.
        Note: For QuickBooks Online Advanced, select the Reorder tab for these options.
     4. Select Number format, Header, or Footer to update the respective sections.
     5. Once you're done, select X to close the Customise menu.
     6. Select Save As and follow the steps to keep the current filters and save the customised report.
        Note: You can edit this journal report at any time. Go to Reports and select Custom reports (Take me there).
   • If you are on the Classic view:
     1. Select Customise.
     2. Select Filter, then select Journal Entry from the Transaction Type dropdown .
     3. Select Rows/Columns, select Change columns, then follow the steps to rearrange, remove, or add columns.
     4. Select General if you want to update the number format.
     5. Select Header/Footer to update the header/footer details or alignment.
     6. Select Run report.
     7. Select Save customisation and follow the steps to keep the current filters and save the customised report.
        Note: You can edit this journal report at any time. Go to Reports and select Custom reports (Take me there).
5. Select the print icon and adjust the report print settings, if required.
6. Select Print and follow the steps to print the report.