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Intuit

Create and record cheques in QuickBooks Online

Learn how to write and enter cheques.

Writing and recording cheques for your expenses keeps your current account organised in QuickBooks. If you make a purchase with a hand-written cheque or you want to print a new cheque, you need to enter a cheque in QuickBooks. This ensures your accounts are up-to-date and all of your business transactions are accounted for. Here's how to record and print a cheque.

Tip: Learn more about the difference between bills, cheques, and expenses if you’re not sure which you need to use.

How to record or create a cheque

Follow these steps to record a hand-written cheque in QuickBooks. You can also follow these steps to create and print a brand new cheque:

  1. Select + New.
  2. Select Cheque.
  3. Choose the Payee from the drop-down ▼.
  4. From the Bank account drop-down ▼, select the account the cheque withdraws money from.
  5. Complete the cheque fields you need.
  6. Select the Print or Preview option if you want to open the cheque queue to print now. Or select the Print later checkbox if you want to print the cheque later.
  7. Select Save and close to close the cheque window. Or Save and new if you need to create another cheque. Note: If you choose a save option, this adds the cheque to your bank register, but only sends it to the print queue if you select Print later.

Note: If you make a mistake, here’s how to void a cheque you already created.

How to print your cheque

If you're just recording a hand-written cheque, once you save your cheque, you're all done. Everything is in QuickBooks.

If you selected the Print later or the Print or Preview option, your cheque is ready to print from the print queue. Here’s how to print your cheques from your print queue.

Note: You can use your own checks to print, but they need to be formatted for QuickBooks. Or you can order QuickBooks compatible cheques from Intuit.

Tip: If you have a lot of cheques to write, it is easier to either enter them from the Account history, or download transactions directly from the bank.

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