QuickBooks Team
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Re: Company list shows only 4 companies

Hi there, @RaniAustin.


It's nice to see you here in the Community. I'd be pleased to provide you the steps on how to see more companies in QuickBooks Desktop.


QuickBooks Desktop has the ability to display up to 20 companies on your list. In order to make it possible, please follow these steps:


  1. Start QuickBooks and open the company file you want to use.
  2. Select the File menu and point to Open Previous Company.
  3. Select on Set Number of Previous Companies at the bottom of the menu.
  4. Enter the no. of desired company into the Number of Previous Companies field.
  5. Click on OK to apply the changes and return to the main window.

company 1.PNG

The article given by john-pero above would  be a great reference as well.


Here's a helpful article that you can check out regarding the different file extensions in QuickBooks Desktop for your future reference:  File extensions used in QuickBooks Desktop.


This should get you moving today.


Please know that i'm just a reply away should you need anything else about company file in QuickBooks. Have a nice day!