Level 1

Multiple Companies need to have separate backup locations for each.

I have multiple company files in Quickbooks Desktop for Mac.  I would prefer to keep the backups in separate subdirectories by Company name is that possible or do all backups need to use the same location?

QuickBooks Team

Account management

Hi there, @Bigkahuna68.


QuickBooks allows you to create a backup file to a separate location for each of your company files. Here's how to achieve it:


  1. Create a backup copy of your company file.
  2. When you save the backup, use a unique name so it's easy to identify. 
  3. Save the backup where you can easily find it.
  4. Restore the backup to the new folder or location.

However, renaming or moving the company file to a different location will break the connection between the Attached Documents and the company file. Therefore you'll need to re-link the attached documents.


  1. Browse to the location where your company file is stored and open the Attach folder.
  2. If there is no folder with the new company file name, change the name of the folder to match the new name of the company file.
  3. If there is a folder with the new company file name, open the folder with the OLD company file name. Once done, copy and paste the contents of the Inbox folder into the Inbox sub-folder of the folder with the new company file name. After that, copy and paste the contents of the Txn folder into the Txn sub-folder of the folder with the new company name.
  4. Click on Company at the top and select Documents.
  5. Select on Repair Attached Documents Links, then click Repair Links

There you go, @Bigkahuna68. Don't hesitate to reach out to me if you need additional assistance with this concern. I'll be around to help you out. 

QuickBooks Team

Account management

Good day, @Bigkahuna68.


I'm back to check if you were able to create a backup file with a different location after the steps I shared above. If you need more clarification on this, just leave a comment below. I'll be sure to get back to you.

Wishing you and your business continued success.