QuickBooks Team

Banking & Currency

Hi there, 

When you use the bank feed in QuickBooks Online, you'll be able to add or match your transactions to ensure QuickBooks Online matches what's in your real-life bank account. This is going to make your reconciliation process go much smoother. I'll explain the difference between the add and match options.


Match an existing transaction:


Match means QuickBooks matched the downloaded transaction with one you already entered. This links the two so there aren't any duplicates. All you have to do is make sure the match is correct.


1. Select the transaction to expand the view. 
2. Review the “Records found.” These transactions are ones you already entered in QuickBooks.
3. Select the link next to each record to get more details.
4. Review the “Deposit to” field on the forms. Your transaction in QuickBooks is already in the account listed.
5. When you’re done, select Match.

Add a new transaction:


Add means QuickBooks didn’t find a matching transaction. Instead of matching, QuickBooks will start a brand new transaction for you using the info from your bank.


1. Select the transaction to expand the view. 
2. Review the recommended account category. This is the account QuickBooks wants to categorize the transaction into. For example, you may see an expense for gas for your business vehicle. QuickBooks may suggest categorizing it under Travel Expenses. You can always change the category and put it in a different account depending on how you track this info.
3. Make changes to the payee and category before you select Add.
4. When everything looks good, select Add to record the transaction.

Here's more information about adding and matching transactions in QuickBooks Online: Download, match, and categorize your bank transactions in QuickBooks Online.


If you have any other questions, please reach out to our tech support team.


Have a nice day.

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