Level 1

Recording expenses incurred using pre-paid debit cards

We are a small charity with a number of leaders. To avoid them being out of pocket when they incur expenses, we have a business account with FairFX and each leader has a pre-paid debit card.

To operate it, we transfer money from our main account to the FairFX account and use that to top up the cards. Each leader submits a report monthly, showing expenditure on the card and the treasurer then tops the card back up.

I’m struggling to work out how to record this in QBO. Each leader is an “employee”.


I’ve added a FairFX current account and I can show the transfer of funds to the account, but I can’t see how to show (what is in effect) a cash advance to each employee.