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How do I correct "gross wages already paid"?
How do I change an employee's "reimbursement" that was added to gross wages?
It should not have been added to gross wages or had Social Security and Medicare taxes taken out.
I was able to make a liability adjustment to the SS & MC but when I put in an "adjustment to "Income Subject to Tax"" (like in #7 instructions below) it does not change the wages for that employee on the payroll summary report (which means the W-2 is incorrect as well).
Any ideas on how to really "Adjust" the wages? It is for 2022 and I have not sent in 941's or W-2's yet and time is not my friend right now.
Thanks for any help!
Step 2: Adjust your payroll liabilities
- Go to Employees, then Payroll Taxes and Liabilities.
- Select Adjust Payroll Liabilities.
- In the Date and Effective Date fields, select the last paycheck date of the affected month or quarter.
- In the Adjustment is for: section, select Employee Adjustment to correct your employee’s YTD info. Then select the employee's name. Do this even if the item being adjusted is a company-paid item.
- Under the Item Name column, select the payroll item you want to adjust.
- Enter the Amount of the adjustment.
- If the item is under-withheld, enter a positive amount to increase.
- If the item is over-withheld, enter a negative amount to decrease.
- Enter the amount under the Income Subject to Tax column if you need to make a wage base adjustment.
- Under Memo, enter a note about the adjustment for reference.
- Select Accounts Affected, then OK.
- Select Do not affect accounts to leave balances unchanged for the liability and expense accounts. The adjustment will only change the year-to-date amounts on your payroll reports.
- Select Affect liability and expense accounts if you want the transaction to reflect in the liability and expense accounts.
- Select OK to close the Affect Accounts window.
- Select Next Adjustment if you have additional employees to enter an adjustment for. Otherwise, select OK to save the changes.
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Employees and payroll
RE: How do I change an employee's "reimbursement" that was added to gross wages?
Do you mean the money was added to the earnings table, to an hourly or salary item? Or, that you used an addition item for the Gross Wages?
If the latter, edit the Reimbursement item and change it so that the tax tracking type is None and make sure it does not impact any taxes (none are selected/checked off). That should update the Summary report.