SLC100001
Level 2
‎January 10, 2025 03:26 PM

Adjusting 1099 amount

I overpaid a 1099 contractor, they paid me back and I put it towards their account. However, when filing a W9 it only shows the actual amount I paid and does not take into account they paid me back. I know that I entered the whole transaction wrong but have no clue how to go back and fix it correctly and have the W9 show the lesser amount. 

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FishingForAnswers
Level 10
‎January 10, 2025 03:30 PM

Employees and payroll

@SLC100001  "I overpaid a 1099 contractor, they paid me back and I put it towards their account."

 

Depends. What do you mean by that, exactly?

 

Because it sounds like you treated it a payment on an amount they owed you, or otherwise turned it into a credit on an account they have with you.

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CamelleT
QuickBooks Team
QuickBooks Team
‎January 10, 2025 05:09 PM

Employees and payroll

Let's collaborate to address the overpayment with your 1099 contractor, SLC. I'll go over the details below.

 

Before we proceed, I'd like to gather more details about your concern to offer a more targeted solution. Could you please clarify what you meant by reporting a lesser amount on the W-9? It's important to note that the W-9 does not include any payment amounts. It simply provides the necessary information that is used to prepare 1099 forms.

 

However, if you're referring to showing the correct amount on your 1099 form, the figure you recorded will be the amount that appears on the form.

 

Moreover, to address the line "Put it towards their account," I'd like to clarify if you have already recorded a vendor credit or refund for this overpayment. If not, creating a vendor credit or refund would be an appropriate way to resolve the issue.

 

Finally, I'm sharing an article that offers step-by-step guidance on correcting your 1099 forms after you've e-filed them in QuickBooks Online (QBO). This comprehensive guide will walk you through the process, ensuring you can accurately update your forms: Correct or change 1099s.

 

Please feel free to provide additional details about your 1099 concern by clicking the Reply button below. Our team is ready to offer prompt and tailored guidance to help resolve your queries.

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SLC100001
Level 2
‎January 12, 2025 11:07 AM

Employees and payroll

I do not have them set up as a Vendor. I simply entered the check received and it ended up correcting the amount I pay them to what should have been the correct amount. I know now that I didn’t’ do that correctly. But don’t know how to fix it so that the W9 shows the correct amount.

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RazzieE
QuickBooks Team
QuickBooks Team
‎January 12, 2025 01:49 PM

Employees and payroll

I appreciate you for providing further details, @SLC100001. To correct the check, you'll have to delete you initially created by going to the detailed report. I'd be glad to show you the process.

 

It’s essential to delete the check you initially created and recreate then record it under the vendor’s account in QuickBooks Online (QBO). This ensures the transaction is accurately reflected in your financial records.


Here's how to delete the Check:
 

  1. Go to the Reports tab.
  2. In the search tab, type Check Detail Report.
    image.png

  3. Filter the date of the check in the report period. 
    image_720.png

     

  4. Navigate to the incorrect check and click the Amount.
    image_720.png
  5. Click More, then choose Delete and delete the transaction. (Note: Remember the amount of the check, as we need this amount for the recreation).
    download.png

     

Steps to re-create the Check:
 

  1. Go to the +New button, then choose Check.
  2. In the payee field, set up the vendor by selecting Add New and fill in the necessary information, once done hit Save.
  3. In the category details, fill in necessary information and re-enter the amount of the check previously deleted.
  4. Once complete, click Save and Close.

 

Following these steps ensure your check is recorded correctly and assigned as a Vendor.


You can visit this helpful article to review your books, financial records and prepare your tax return: Year-end guide for QuickBooks Online.


For further assistance, you can explore our Live Bookkeeper Expert. They provide the expertise to organize your books and maintain their accuracy.

You can reply below if you have further questions about your checks in QBO. I'll keep the thread open so you can comment back. Have a nice day!

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