PrestigePenny
Level 1

Conversion from Desktop to online-payroll deductions made before conversion but paid after conversion

I ran my W-2s and all reported correctly.  However, my problem is IRA deductions and contributions that were done before the conversion don’t show up in the register.  When I made my payments to the IRA my register is now showing a negative.  I need to find where Quickbooks put the deductions so I can either create a journal entry or edit my check to have the amount come out of the other accounts.  Any help would be appreciated! 

LouiseG
QuickBooks Team

Employees and payroll

Hi there, Prestige. You can review deductions by generating the Payroll Details Report or checking the Chart of Accounts 

When your data was converted into QuickBooks, pre-conversion IRA deductions were likely moved into a payroll liability account auto-created during the transfer. However, this account might not match the one you’re currently using to make payments. 

The Payroll Details report helps you check how deductions were applied and whether they were recorded correctly. Here’s how to generate it:
 

  1. Go to the Reports section in QuickBooks.
  2. Search for Payroll Details Report in the menu.
  3. Adjust the report to your needs by setting an appropriate date range or filtering for specific employees or deductions.
  4. Carefully review the report to ensure deductions are being correctly allocated.


Alternatively, you can explore the Chart of Accounts to locate the liability account. Here’s how:
 

  1. Head to the Accounting tab and open the Chart of Accounts.
  2. Look for the account tied to deductions or contributions—such as the payroll liability account or the IRA deduction account.
  3. Open the account register to examine individual transactions and confirm how the deductions were recorded.


If the deductions were not carried over during the conversion process, you may need to recreate them manually as journal entries reflecting the pre-conversion deductions.
 

If you have follow-up questions, feel free leave a comment below.

PrestigePenny
Level 1

Employees and payroll

I will try this but up until now everything from the conversion I haven’t been able to find anywhere but the correct amounts are magically there on quarterly and yearly forms.  Even the W-2s reflected all before and after conversion.  Before the conversion my IRA deductions and contributions were tracked in my payroll liabilities but now it isn’t and I have to generate the payments myself.  I will try your reports but I haven’t seen anything other than from the point of conversion and now.  The desktop data seems hidden.