QuickBooks Team

Employees and payroll

I'll help you correct it, cosmicdesigns.


We can simply delete those paychecks to then recreate them. Even if it's a direct deposit, the program will recognize those transactions as pending since the date that you've entered is for the next pay period. You can follow the steps that I've listed below.


Here's how to delete a paycheck:


  1. Select Workers from the sidebar menu.
  2. Choose Employees.
  3. Select Paycheck list.
  4. Tick the checkbox next to the employee's paycheck.
  5. Click Delete.
  6. Select the I understand that this action cannot be undone checkbox.
  7. Click Delete Paycheck to complete the process.

Once done, you can now recreate the paycheck:


  1. Select Workers from the sidebar menu.
  2. Choose Employees.
  3. Click the Run Payroll button.
  4. Select the employees you'd like to pay.
  5. Enter the necessary information like hours and memos.
  6. Make sure that you've entered the correct pay period.
  7. Click Preview payroll.
  8. Hit Submit payroll, then select Finish Payroll.

If you want to track where you're business stands in terms of employee expenses, you can refer to this article in running payroll reports


Please know that the Community Team is always one post away if you need additional assistance in managing your payrolls.