Level 1

How do I delete the pay history under an inactive employee? He was added twice so I have a few duplicate entries. Any suggestions?

Duplicate payroll entries
QuickBooks Team

Employees and payroll

I'm here to help you delete your duplicate payroll entries, jaegerexteriors.


Here's how:

  1. Go to the Payroll menu.
  2. Select the Employees tab.
  3. Under Run Payroll, select Paycheck List.
  4. Under Date Range, select the correct date.
  5. On the Employee column, select your employee.
  6. Click on Run Report.
  7. Choose the paycheck you want to delete.
  8. Choose Delete at the bottom part of the screen.
  9. Place a checkmark in the box I understand that this action cannot be undone to confirm.
  10. Click Delete Paycheck.


For more details about deleting paychecks, I suggest checking this article: Delete or Void Paychecks.


Once done deleting the paychecks, we'll automatically recalculate your tax liabilities. If you've already made a tax payment, our system will apply it as an overpayment toward future liability. To resolve this, I encourage you to browse this article: Handle a Tax Overpayment.


Please get back to us if you need additional assistance while working in QuickBooks. This way, we'll be able to lend you a helping hand.