QuickBooks Team
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Re: My boss gets taxes taken out every two weeks but doesn't actually take a paycheck. How do I e...

Hi there, @marshaemw.


If you're referring to reporting payroll taxes without running paychecks, you may need to create a zero net paycheck in QuickBooks Desktop (QBDT). I'm here to help guide you how.


To zero out the net amount, you pay need to create a paycheck and a deduction item under the Other Payroll Items to offset the net amount.


First create the paycheck:


  1. Go to Employees at the top menu bar.
  2. Select Payroll Center.
  3. Click on Pay Employees.
  4. Select Start Unscheduled Payroll.
  5. Select an employee and click Continue.
  6. Click on Open Paycheck Detail.
  7. Fill in the necessary information under Earnings and Rate in the Preview Paycheck page.a2 paycheck1.PNG

Once done, create a deduction item under Other Payroll Items to offset the amount.


  1. In the Other Payroll Items column, click the drop-down arrow and select Add New.
  2. Select Deduction, and click Next.
  3. Type Net pay offset in the Enter name for deduction window, and click Next.a2 offset item.PNG
  4. In the Agency for employee-paid liability window, change the Liability Account to the account affected or correct account.
  5. Click Next.
  6. Select None from the Tax tracking type drop-down list, and click Next.
  7. Make sure that no taxes are selected in the Taxes section, and click Next.
  8. Select Neither in the Calculate base on quantity window, and then click Next.
  9. Select net pay in the Gross vs. Net window, and then click Next.
  10. Click Finish. You've now created the offset payroll item.
  11. In the Rate column, enter the amount in the Net pay or CheckAmount field.a2 enter the net amount.PNG
  12. Hit the Tab key to step off the Other Payroll Items field. The amount on the Net Pay field in the Employee Summary section should be changed to zero (0).a2 taxes with zero net pay.PNG
  13. Make sure that Use Direct Deposit checkbox is not selected.
  14. Click Save and Close.

You may also read this article under To zero out the paycheck, but still record the wages and taxes, you can create an offset item for additional reference: Zero out a paycheck.


Please feel free to add a comment below if you have any other payroll concerns and if you're referring to something else. I'd be glad to help you!