There are different item types in QuickBooks with each one following a specific guideline. Here's a quick list to help you decide before you start adding your items.
|Service||A service you provide to a customer. You can create services that are charged by the job or by the hour.|
|Stock Part||A product you buy for the purpose of reselling. This item type isn't available if you haven't enabled the stock during the Easy Step Interview or activated stock on the Items & Stock section in the Preferences.|
|Non-Stock Part||A product you:
|Other Charge||An item type used for things like shipping charges, markups, or other line items that appear on your invoices.|
|Subtotal||An item type that adds up everything that comes before it. It provides a subtotal before you add shipping charges, markups or subtracts any discounts or prepayments. In Enterprise 15 and later you can also subtotal Quantity, Price, Cost, and numeric custom columns.|
|Group||This item type can be used to enter a group of items (all of which must exist in the Item List) all at once. For example, if you frequently have a shipping charge accompanying another type of charge, you can create a group item that includes those two items.|
|Assembly||An assembly (available only in Premier and Enterprise editions) is a product you assemble from parts. It is tracked as an stock item in QuickBooks.|
Here are the item types that calculate. If you want to perform any of these calculations, you must have an item for each calculation that you need.
|Discount||A discount as a line item cannot be given if this item type does not exist. You may have more than the item that falls within this item type - for example, a discount for wholesale customers and one for volume purchase. When entering a discount item, you can indicate a flat rate or percentage.|
|Payment||If a payment is received (either a total payment or a partial payment as a deposit), you can indicate it as a line item using this item type.|
|Sales Tax Item||Create one of these item types for each sales tax authority for which you collect (available if sales tax is enabled).|
|Sales Tax Group||This is for multiple sales taxes that appear on the same invoice (available if sales tax is enabled).|