Overflow in QuickBooks Desktop

Here are some of the instances where you may get overflows in QuickBooks.

  • When you run the Verify Data utility, you see the error:

    Problem: An overflow error has occurred. One of your accounts has exceeded the maximum value allowed.

  • When you open your Chart of Accounts, one or more of your balance sheet accounts show *overflow* instead of an amount.
  • When you run a report, one or more of the amount columns show *overflow* instead of an amount.

There are several possible causes why overflow occurs:

  • An account balance or other field in your company file has an amount greater than $9,999,999,999,999.99.
  • The format you are copying from an Excel spreadsheet does not match a format that is accepted by QuickBooks.
  • When a large quantity on a Group Item is changed to another large quantity, overflow can appear next to the Group's component items.
  • An Inventory item with a value that is too large for the number of items. e.g., a quantity of 1 and a value of $18,000,000.
  • Damaged transactions in your company data file.

Intuit recommends more than one solution for this problem. For best results, perform the solutions in the order shown.

Before performing any of the solutions, it is best to verify that your computer meets the QuickBooks Desktop (2019, 2018) system requirements. Things to check in particular are Regional Settings, Disk Space and available RAM.