Level 1

How to enter a check received from a vendor

QuickBooks Team

Other Questions

Hi anna-lee,


There are two things we can consider that will help you enter a check received from a vendor (supplier).


If you enter bills to track your expenses, you can create a supplier credit.


  1. Click the Plus (+) icon.
  2. Select Supplier Credit.
  3. In the Supplier drop-down menu, select your supplier.
  4. Depending on how you record purchases with this supplier, enter the Category details or Item details. Usually, this is the category, product, or service you’re getting a credit for.
  5. Click Save and close.

Then, apply supplier credits to a bill. Here how:


  1. Click the Plus (+) icon.
  2. Select Pay Bills.
  3. Select a bill for your supplier from the list. You'll see the available credit with this supplier in the Credit Applied field.
  4. Complete the rest of the fields like you normally do.

If you enter expenses or write checks, you'll want to consider entering bills in QuickBooks Online (QBO). This way you can track your account balance and credits using Accounts Payable. Otherwise, you can enter a note to remind yourself about this credit in the future.


Feel free to let me know if you need anything else. I'd be here to help.

Level 1

Other Questions

Hi Maria,

We received a check for sales of scrap materials.  The payer is neither our supplier nor customer.  How do we record such transactions?


Other Questions

Thanks for coming back, anna-lee.


You can record the check received as Deposit or Sales Receipt in QuickBooks Online (QBO).


Here's how:

  1. Go to the Plus New icon.
  2. Choose Bank Deposit or Sales Receipt.
  3. For Bank Deposit, choose an Account and fill in the necessary information.
  4. For Sales Receipt, leave the Customer field blank and fill in the necessary information.
  5. Click Save and close.

Learn more about recording Bank Deposits and Sales Receipts in QBO through the following articles:

Keep in touch if there's anything I can help you with. I'm always around to provide further assistance. Have a wonderful day ahead!

View solution in original post