QuickBooks Team

Reports and accounting

Hi there, Easyas12.


I'm here to provide some insights about cash and accrual basis in the reports.


The option to have an accrual and cash basis per report is unavailable in QuickBooks Desktop. The reports in the Customer & Receivables group show the list of open transactions and payments. In addition, they will show the income regardless of whether your customers have paid your invoices. That's why, the don't have a Report Basis option anymore, and are considered to be running on Accrual basis by default.


On the other hand, other reports like in the Company & Financial and Sales groups only show sales receipts and open transactions, and do not include payments. This is why they have a Report Basis option.


If you need a cash basis of your customer report, we can pull up the Sales by Customer Detail. This will show all the sales grouped by customer including the date, type, amount, and total. Here's how:

  1. Select Reports from the top menu bar.
  2. Under Sales, choose Sales by Customer Detail.
  3. Set the appropriate reporting period.
  4. In the Report Basis, select the Cash radio button.

Please take note that Summary reports can be on a cash or accrual basis. These are the reports that summarize groups of transactions. Detail reports always default to accrual basis when you create them from the Reports menu. These reports list individual transactions.


If you want to set up your preferences, you can follow the steps below:


  1. Select Edit from the top menu bar. 
  2. Choose Preferences.
  3. Select Reports & Graphs, then go to the Company Preferences tab.
  4. In the Summary Report Basis section, select Accrual or Cash.
  5. Click OK to save it.

Check out this article that will guide you in tracking where your business stands in terms of income and expenses: Customize company and financial reports.


You can always find me here if you need a helping hand in managing your reports. Assistance is just one comment away.