Level 1

Is there a way to record a vendor rebate certificate in Quickbooks? We receive rebates from Menards and purchase supplies with them, so I need to know how to record them

QuickBooks Team

Reports and accounting

Welcome to Community, helmle.


I understand the importance of tracking all of your business transactions inside QuickBooks. Let me help you to record your rebate from your vendor.


First, let’s make a deposit to record the rebate you’ve received.

  1. Go to Banking.
  2. Select Make deposits.
  3. In the Received From, enter the vendor name.
  4. Under the From Account, click on the Accounts Payable account.
  5. In the Amount column, enter the actual amount.
  6. Click Save and Close.

Once completed, let’s enter a Bill Credit. You can use this to record the amount of the rebate. Here’s how:

  1. Go to the Vendors menu, then select Enter Bills.
  2. Select Credit button.
  3. Enter the Vendor name.
  4. Select the Expense tab and enter the Accounts you would use.
  5. Enter the exact amount in the Amount column.
  6. Then Save & Close.

Lastly, let’s linked the deposit to the Bill credit.


Go to the Vendors menu, click Pay Bills.
Check the Deposit that matches the vendor check amount.
Select Set Credits and apply the Bill Credit you created earlier then select Done.
Click Pay Selected Bills, then select Done.


For your future reference, you can also Record a vendor refund in QuickBooks Desktop.


Please reach out again if you need further assistance. Have a nice day!