I have employees who took a trip recently. We withdrew 1500 cash from checking. They just returned with approximately 1100. I entered manual expenses from receipts but I'm not sure I'm doing it correctly. When I deposit the remaining 1100 it will show a difference of 400 from the initial withdrawal and if i add the individual expenses that will add another 400 debt. What is the best way to log all this?
Create a cash type bank account in the chart of accounts, transfer the original amount to the cash account
write checks, do not print, on the cash account for the expenses
transfer the balance in the cash account back into the bank account