Level 1

I forgot to record a check sent in by a client to pay his invoice so in turn it shows a late fee added to the total. How cani fix this correctly for my records and his?


Reports and accounting

I've got the steps you'll need on how to fix this, rigsbee-rick4.


QuickBooks offers two ways on how to handle the late fee. You can either create a second invoice or add the fee line item to the existing invoice. I'll show how to accomplish the tasks:


To create an invoice with an additional fee:


  1. Go to + New and select Invoice.
  2. Fill out the invoice with the necessary information.
  3. From the Product/Service drop-down, choose the late fee item. Please note: If you don't have an item for additional charges, select Add new from the Product/Service item drop-down. Choose the appropriate type, then fill out the Product/Service information form.
  4. Enter the amount of the fee.
  5. Click on Save and close.

To add the fee to an existing invoice:


  1. Go to the Sales tab and select Customers.
  2. Choose the name of the customer.
  3. Locate the invoice.
  4. In the next unused line on the Product/Service section, choose the late fee item.
  5. Enter the amount.
  6. Click on Save and close.

I'm adding the article that helps with adding finance charge in QBO: Add service fees manually to invoice.


Keep me posted if you have additional questions regarding charges in QBO. I'll be right here to help.