QuickBooks Team
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Re: How do I reconcile the difference of my payroll liability to make an adjustment?

Thanks for providing your Desktop version, @ArtisanCustomBuildersLLC2.


QBDT has 4 different Payroll subscriptions: Basic, Standard, Enhanced and Assisted Payroll. If you’re using one of the first 3 mentioned, you can run the Payroll Summary Report to get the information needed and manually calculate the amount for the adjustment.


  1. Pull up the report by going to the Reports menu.
  2. Choose Employees & Payroll and select Payroll Summary.
  3. Change the date range from the Date drop-down to match the effective date on your liability adjustment.
  4. Hit Refresh.
  5. Go to Customize Report.
  6. Tap the Display tab and remove the Hours and Rate check boxes.
  7. Click OK to save the changes.

Payroll Sum 1.PNGPayroll Sum 2.PNGPayroll Sum 3.PNG

Refer to this article for more information: Create a payroll summary report.


Now, locate the payroll item and the amount that needs adjustment. Deduct it from the actual total of the wage base and rate. Then, create a liability adjustment by performing the steps below:


  1. Go to Employees menu at the top.
  2. Choose Payroll Taxes and Liabilities, then Adjust Payroll Liabilities.
  3. Update the Date and Effective Date to the correct one.
  4. Move the radio button to Company or Employee on the Adjustment is for section.
  5. On the Taxes and Liabilities section, click the Item Name column drop-down and select the payroll item.
  6. Enter the Amount of the adjustment.
  7. Click the Accounts Affected button and choose either Do not affect accounts or Affect liability and expense accounts, then hit OK.
  8. Hit OK to save the adjustment.

Here’s an article for reference: Adjust payroll liabilities.


If you have any other concerns, let me know. I’m more than happy to help. Have a great day!