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QuickBooks Team

Re: User Role - view item list & quantity without seeing cost

Greetings, @kaisersy.


Welcome to the Community! I can share some resources on how you can set up user access and restrictions in QuickBooks Desktop Enterprise.


You can set up a specific access to your user who will be managing your inventory access. here's how:

  1. Go to Company.
  2. Choose Users.
  3. Select Set Up Users and Roles.
  4. Under the User List tab, click New.
    1. Enter the user name and password for the user.
    2. In the Available Roles, scroll down and locate Inventory.
    3. Click Add.
    4. Hit Ok.  
  5. Go to Role List tab.
    1. Look for Inventory.
    2. Click Edit.
    3. In the Edit Role window, you can specify up to what level of information would you like this specific User will be able to access.
      • None
      • Full 
      • Partial
    4. Click on the Plus icon (+) on each Area and Activities to expand lists.
    5. Click Ok. 
  6. Hit Close. 

That should do it! For additional insights, you may check out this article:

If you need further assistance with the steps above, I’d recommend reaching out to our Technical Support Team. A specialist will be able to access your account on a secured environment and further help you via secured remote access session.


Here’s how you can reach them:

  1. Go to the Help menu.
  2. Choose QuickBooks Desktop Help.
  3. In the Have a Question window, click Contact us at the bottom portion of the screen.
  4. Click Search for something else.
  5. Type in a keyword about your concern.
  6. Hit Search.
  7. Click on Start a Message.

Stay in touch with us here in the Community and let me know how it works. I'm always here to help you user’s access and restrictions in QuickBooks Desktop.