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Hi there @Davus1970


Thanks for reaching out to the QuickBooks Community! I’d be happy to help with the steps to take after an employee has quit or is terminated.


First, you’ll issue the employee their final paycheck.  Final paycheck instructions


Next, you’ll change their employment status.


  1. Go to the Workers or Payroll menu 
  2. Under the Employees tab.
  3. Select the employee's name.
  4. Select Edit ✎ next to Employment.
  5. From the Status dropdown, select Not on Payroll.
  6. Select Done.


Since year-end is coming up, I wanted to let you know that regardless of the current employee status, any employee who received a paycheck during the year will receive a W-2 form for that year.


Let me know if you have any other questions about employees, payroll, or anything else. I’m here to help!

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