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QuickBooks Team

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Hello there, @bvermilyea-green.


The payroll liabilities are broken down into two main categories: employer expenses and employee liabilities. Let me share some information on how you can reconcile these accounts.


First, the ability to download your ADP transactions directly to QuickBooks is currently not available. You can download your paycheck information from ADP and import it in QuickBooks. Also, you can manually enter it by creating a journal entry. You can read through this article for more information: Manually enter payroll paychecks in QuickBooks Online.


On the other hand, let's make sure that your payroll items and liabilities in QuickBooks exactly match the ones in your ADP account. You can view the account preference settings in your account. Here's how:

  1. Go to the Gear icon.
  2. Choose Payroll Settings.
  3. Select the Preferences tab.
  4. Click the Accounting Preferences link.
  5. From the Accounting Preferences page, review the liability account assigned to each payroll expenses, tax expenses, and tax liabilities. 

Once completed and verified, you can now start reconciling your liability account. Here's how:

  1. Click the Accounting menu.
  2. Select the Chart of Accounts tab.
  3. Locate the Payroll Liabilities account.
  4. From the Actions column, click the View Register link.
  5. Choose the Reconcile button.

Lastly, I'd recommend consulting with an accountant so you'd be guided accurately in reconciling your account.


Leave a comment below if you have other questions about how the reconciliation process works. I'm just a few clicks away.

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