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It's lovely to see you here today, R-keim,


I can add a bit more about choosing the expense account for your reimbursements item.


QBsguru's answer is correct. You can add a reimbursement/addition item before you can add it to a specific expense account. You may refer to this article to set up a reimbursement pay type: 

Create a reimbursement pay type in Online Payroll


Once done, you can now set the reimbursement's wage expense account in the Preferences section of the Payroll Settings. Let me guide you how to do that:

  1. Click the Gear icon.
  2. Select Payroll Settings.
  3. Under Preferences, choose Accounting.
  4. Go to the Wage Expense Accounts section.
  5. Mark the I use different accounts for different wages radio button.
  6. Scroll down and look for Reimbursement.
  7. Choose the correct wage expense account for the item.
  8. Click OK.

That should point you in the right direction, R-keim.


Please feel free to fill me in if you have any more questions with QuickBooks Online Payroll. I'll keep an eye on this post for your response. Have a great day!


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