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I agree with Debbie.  You can't magically pull money from nowhere.  Each payroll, the employee accrues vacation pay, which needs to be tallied in a liability account (vacation accrued).  When an employee take a vacation day, they are paid out of that liability account for that day's worth of wages.  Which account gets credited when you pay someone for a vacation day?  You say that Quickbooks keeps track of vacation accruals in the background, why can't it keep track of it in the forefront, in a liability account as it should be?