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You’ve come to the right place, Sahm

You can only transfer funds between all your balance sheet accounts, such as assets, liabilities, and owner’s equity. However, payroll expenses are vital components of your  Profit and Loss  report. This is the reason your expense account isn’t showing in the Transfer Funds To drop-down. See the first screenshot below for your visual reference.

The recommended way to do this is to create an expense. This allows you to record the transfer from your bank account to your employee salary account. Let me guide you through the steps.

  1. Go to the Create (+) icon at the upper right.
  2. Select Expense under Suppliers.
  3. Leave the Payee field blank. 
  4. Choose your bank account as the Payment account.
  5. Select the Payment date and specify the Payment method for the expense.
  6. Choose Payroll expense as the Category.
  7. Enter the Description to help you identify this transaction.
  8. Type in the salary amount. 
  9. Click Save and close.

The second screenshot below will show you the last seven steps. For more details, go through this article:

The International version currently doesn’t have a built-in payroll function. With this, you can manually record payroll transactions through a journal entry. To learn more about this process, check out this article:

I want you to know that I’m here anytime you have other concerns. Wishing you and your business continued success with QuickBooks, Sahm.

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