Hello again DSG1,
QuickBooks Online allows you to match your expenses to the transactions in your bank account with a couple simple steps. It can seem a little tricky when there are overpayments involved, I can help shed some light on how to handle this transaction.
The first step is to record a bill payment for the total including the $2,000 overpayment. To do this:
- Go to Expenses, then select Suppliers.
- Find the supplier that these invoices are related to. They should already be recorded in your QuickBooks Online as bills.
- Click Receive Payment under the Action column for one of the nine invoices.
- In this screen, enter the payment date, payment method and account.
- In the Amount field enter the amount paid to the supplier.
- Then tick the box next to each of the nine invoices related to the payment.
- After doing this, you'll see a message saying "This transaction will create an additional credit in the amount of $2,000.00".
- Click Save and Close.
Now that this bill payment has been recorded, you'll be able to match it to the bank feed transaction. The steps are:
- Find the payment transaction in your bank feed.
- Click on the transaction to expand the view, then select Find Match.
- In the Show drop-down menu, select All or Bill payments.
- Tick the box next to the bill payment that was created previously. It'll show the total amount including the overpayment.
- Click Save.
The overpayment will now be matched to the bank transaction, and a $2,000 credit will show under that particular supplier. You can find more information about bills and matching transactions from the following Community articles:
Please let me know if you have any other questions!
