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QuickBooks Team

Re: billable time entries on invoices or statements

Delighted to have you here, @pepperallgood.


I want to share some resources on how to include billable time in creating an invoice.


First, let's set your time tracking feature preferences. Here's how:

  1. Go to the Edit menu.
  2. Select Preferences.
  3. Choose Time and Expenses.
  4. Go to the Company Preferences tab.
  5. In the question, Do you track time?, select Yes.
  6. Set the first day of your work week.
  7. Put a check mark on the following:
    • Mark all time entries as billable.
    • Create invoices from a list of time and expenses.
  8. Click Ok



Once completed, you can now record the hours spent on the job, using either a weekly time sheet or a single activity entry.


Here's how to create an invoice for time:

  1. Click  the Customers menu.
  2. Select Invoice for Time and Expenses.
  3. Hit Ok on the prompt that says Choose multiple customers to Invoice for Time and Expense.
  4. Choose the Date Range and Template.
  5. Select the Customer:Jobs.
  6. Click Create Invoice.
  7. Review the invoice detail.


If you want to to enter a specific Billable Time and Cost,  make sure to put a check mark on the tick box that says Let me select specific billables for this Customer:Job.


For additional insights, you may check out this article: Track job costs in QuickBooks Desktop.


Stay in touch with us here in the Community if you have other questions about create invoice in QuickBooks Desktop. I'm always here to answer your inquiries.