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QuickBooks Team

Re: Want to switch account in paycheque written from expense to liability

Hi athinapparson,


You can update the liability account of the tax item you paid on your liability checque. In that way, the payments will be posted to the liability account as well. But first, I'd recommend backing up your company file to avoid data loss. Please note that this change will also affect the posting of your paycheques since the tax item is also used in them.


To change liability account:

  1. From the Lists menu, choose Payroll Item List.
  2. Right click on the tax item and choose Edit Payroll Item.
  3. Click Next until you see the page to assign a liability account.
  4. Change the account from expense to your payroll liability account.
  5. Click Next until you reach the Finish button.
  6. When you see the Update transactions with new account window, choose from (screenshot below):
    - Update all existing transactions to use this account
    - Update transactions starting on (select a date).
    - Don't update any transactions (obviously, not your choice)
  7. Click OK to save your changes.

We're just around if you have other questions.