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Hi there, CHTgrammy2.


Thanks for joining the Community. I'm here to help and guide you with recording the cash advance payment in QuickBooks Desktop.


You can record the cash advance by entering the $2000 amount and debiting your expense account with the $48.30 PayPal fee to reflect the total deposit of $1951.70.


Let me show you how:

  1. Go to Banking.
  2. Make Deposits.
  3. Choose an account in the Deposit To drop down and set the date range.
  4. Select a customer in the Received From column.
  5. In the From Account column, select Accounts Receivable and enter $2000 in the Amount field. 
  6. Choose an expense account in the second line item and enter the -$48.30 PayPal fee.
  7. Once you're done, click on Save & Close.

I've attached some screenshots below to help you with the process.





You can also check out this article for your reference: Deposit customer payments.


This should help you record the cash advance. Please let me know if you have further questions. I'm always glad to answer them. Have a nice day.

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