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QuickBooks Team

Re: Our vendor/supplier wants us to invoice them for the amount of a claim we have on one of thei...

Thanks for coming back to the Community, @KathyF.

Let’s straightened out the issue by recording a barter transaction.

To track the exchange of items, create a new account first. Here’s how:


  1. From the menu bar, select Lists and choose Chart of Accounts.
  2. In the Account drop-down, pick New to create a new bank account and type in Barter in the Name field.
  3. Click Save & Close.

Create a bill to input the transaction by going to the Vendor Center. I have a few steps to do this.

  1. From the Vendor Center, pick Enter Bills and fill in the fields.
  2. After creating the transaction, choose Pay Bills to pay the transaction.
  3. Select the bill for the vendor you will barter with.
  4. In the Pay Bills dialog box, choose the Barter Account as the payment account.
  5. Click on the Pay Selected Bills tab.

To record the barter transaction, you’ll have to receive the payment.


  1. Go to the Home page and click the Customers button to open the Customers Center.
  2. From the New Customer & Job drop-down list, choose the correct customer.
  3. Click on the New Transactions drop-down list and select Invoices.
  4. Click on a blank line on the invoice and then select the barter item you created from the drop-down menu.
  5. Input the details about the barter arrangements in the Description field.
  6. Click Save & Close.

With these steps, the open invoice will now be closed.


Reach out to me if you need further assistance with any of these steps. I'll jump right back in to help.