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Re: Hi Lexiesmemere. One question regarding that part when you said " be sure to enter the vendor...

There's no need to add a new vendor, Ma_nna.


QuickBooks Desktop allows you to select a vendor in the CUSTOMER:JOB drop-down. Let me lay down the steps that Lexiesmemere has described. 

  1. Click on the Banking menu. 
  2. Select Write Checks.
  3. Select the employee in the Pay to the order of drop-down. 
  4. In the Expenses tab, select Accounts Payable from the ACCOUNT drop-down. 
  5. Select the vendor from the CUSTOMER:JOB drop-down.
  6. Enter the amount.
  7. Click on Save and Close


If you are using QuickBooks Online, there's another way to record an employee reimbursement. Here's a reference with the steps: How to reimburse an employee.


We are glad to get you directed to the right page when recording an employee reimbursement. Let us know if you need more help. 

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