Showing results for 
Search instead for 
Did you mean: 

Reply to message

View discussion in a popup

Replying to:
QuickBooks Team

Reply to message



You can record your vendor’s refund by creating a deposit transaction under accounts payable. Then you can link the bill and deposit by applying vendor credits. Let me show you the steps.
Step 1: Record the Bill transaction.

  1. Open QuickBooks Desktop (QBDT).
  2. Go to the Vendors tab on the toolbar.
  3. Select Enter Bills.
  4. Enter the name of the vendor and the necessary details.
  5. Verify and then click Save & Close.

Step 2: Create a Deposit transaction.

  1. In QBDT, go to the Banking choose Make Deposits.
  2. Enter the vendor’s name under the Received from column.
  3. Select the appropriate Accounts Payable account under the From Account column.
  4. Enter the actual amount of the check in the Amount column.
  5. You can enter the VAT Refund in the Memo.
  6. Hit Save & Close.

Step 3: Link the Bill transaction and the Vendor’s Credits.


  1. Go to the Vendors menu, choose Pay Bills.
  2. Tick the box for the deposit you created earlier.
  3. Select the Pay Selected Bills tab and click Done.

I added a screenshot for your reference.


For more information about the refund process to a different scenario, you can refer to this article: Record a vendor refund in QuickBooks Desktop.
Do you have questions in mind? Let me know right away so that I can help you out. Take care.

Need to get in touch?

Contact us