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QuickBooks Team

Re: Subtotal + tax at 15% and tax with precise amounts

Hi there, Akshaykopite19.

Thanks for getting back with your QuickBooks Desktop details.

The QuickBooks Desktop Editions have 3 versions; US, UK, and Canada. You can only enable VAT in both UK and Canada QBDT regions.

Since you’re from Mauritius, let’s first distinguish the QuickBooks version you’re using. You’ll want to do this by going to Help, then selecting About QuickBooks: Enterprise Solutions Accountant version 18.0.

In the QuickBooks logo, you’ll see a 2018 Intuit [Region] ULC. All rights reserved message at the bottom. If it shows US, then the option to set up Vat codes isn’t applicable.

However, if it’s for the other two regions, you’ll first enable Vat from the Preferences page. Then, create a Subtotal amount you can add to the customer invoices.

To activate the Vat settings:

  1. Go to Edit at the top menu bar, then select Preferences.
  2. Choose Sales Tax, then make sure you’re in the Company Preferences section.
  3. In the Do you charge sales tax section, pick the Yes radio button.
  4. Put a check mark in the Use Customer Tax Codes box.
  5. Enter other necessary details.

To create a Subtotal Item:

  1. Go to Lists at the top menu bar, select Item List.
  2. Scroll down to the bottom, then choose New in the Item drop-down.
  3. Pick Subtotal in the Type drop-down.
  4. Specify an Item Name/Number, then Ok.

Once done, create a Vat Code specifically for your items and invoices. Here’s how:

  1. In the top menu bar, choose Sales Tax.
  2. Click Sales Tax Code List.
  3. Scroll down to the Sales Tax Code drop-down, and pick New.
  4. Type in the needed details, and click Ok.

When everything’s set, try creating an invoice, adding the Subtotal item, and choosing a Tax Code for the transaction. To do this:

  1. In the top menu bar, choose Customers.
  2. Click Create Invoices.
  3. Enter some relevant customer details.
  4. In the Tax column, select the Vat Code you’ve created.
  5. At the lower part of the Item column, choose Subtotal.
  6. Click Save and Close.

Your Subtotal should show the total amount of your customers’ ordered items. While the Vat amount will show at the bottom part.

For your second concern, you can add Vat code to your products and services. Check out these steps on how:

  1. Go to Lists, click Item List.
  2. Locate and right-click on the product/service items, then select Edit item.
  3. Choose a Tax Code you want to use,
  4. Click Ok.

That should do it! You can now record these transactions in QuickBooks Desktop.

If you have questions with the process, feel free to comment below. I’ll be around.

Enjoy your weekend!

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