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QuickBooks Team

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I appreciate you for clarifying your concern, @cormicanann.

 

I'd be delighted to share with you the steps to ensure you're able to link your Cheque transactions with your Bill.

  1. Go to the Plus Icon (+).
  2. Choose Expense or Cheque.
  3. Enter the name of the Supplier.
  4. Under the Category column, select Creditors (Accounts Payable).
  5. Type in the Description and Amount.
  6. Click Save and Close.

Once you received the invoice from your supplier, you can create a Bill transaction to record it and link it with the cheque transactions.

 

To create the Bill:

  1. Click the Expenses menu.
  2. Choose the Suppliers tab.
  3. Locate the name of the supplier.
  4. In the Action column, click the Create Bill link.
  5. Enter to Bill details.
  6. Click Save and Close.

To link the cheque transactions with the Bill:

  1. Open the Bill you've created.
  2. Click the Make Payment button below the amount of the Bill. 
  3. In the Bill Payment page, check the Bill in the Outstanding Transactions section.
  4. Mark the Cheque transaction in the Credits section.
  5. Click Save and Close

You can refer to these articles for more detailed information about managing supplier-related transactions:

Also, if you want to know how much you're paying each supplier on a monthly basis, you can visit these articles:

Always feel free to swing by here in the Community if you have other questions. I'm just a few clicks away.

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