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Level 1

Matching bank deposits to invoices

i'm transferring my mum,s books for last year to quickbooks and to say its all in a muddle is an understatement. I would like to know how to match bank deposit to multiple l invoices when deposit is less than invoices total.


mr k smith invoice total £500

mrs j hill invoice total £600

mr p scott invoice total £800

invoice totals £1900

but bank deposit was only £1700 (mum kept cash on hand)

when i created invoices i did them as cash into undeposited funds, when i came to match bank transaction to invoices i can add mr k smith and mrs j hill easily but if i add mr p scott it goes over by £200. i originally thought to fix this was to add additional deposit (at the bottom of page) payee mr p scott amount -£200 which brings it back in line but don't know if that's the correct way to do it.