Enter partial payments to an expense

r2chartouni · ‎May 11, 2022

In the banking module, I am trying to categorize my expenses. In particular, for COGS expenses the amount in the bank transaction is not exactly the same as a vendor invoice, since usually I'm paying many at the same time. Sometimes I have also made advance payments for a future invoice.

I select the bank transaction, then I click on find match and then I find the vendor invoices. I want to apply the payment, but it autofills the amount $. How can I type exactly the amount I want to be applied to each invoice from this larger payment?

When I invoice customers QBO lets me do this, but in reverse, for expenses, I have not found a way.

Attached is the screenshot. Appreciate the help.

RoseJillB · ‎May 11, 2022

I’ve got some information about matching transactions in QuickBooks Online (QBO), @r2chartouni.

The option to type in the exact amount to allocate transactions is only applicable to open bills. Transactions such as, checks, expense, bill payments will automatically generates the whole amount of it.

If you’re unable to match the transaction, I suggest you exclude the bank transaction. Then, manually Clear it from your bank register through Chart of Accounts. Here’s how:

Go to Accounting tab on the left panel.
Under Your Company, select Chart of Accounts.
Choose the account you’re working on, and click on View Register.
Select the transactions you want to Clear.
Keep on clicking the status under the Check column until it shows blank or cleared (C).
Click on Save.
Choose Yes in the confirmation window.

Once done, you can manually add the transactions and enter your desired amount into QuickBooks Online. You can check out this article for your reference: Manually add transactions to accounts in QuickBooks Online

Moreover, I added this article for you to utilize when reconciling an account in QuickBooks Online.

Tap me in if you need further assistance with banking transactions. The Community always has your back. Have a great day!