We appreciate the detailed information, Katie. Let me share some details regarding your concern about which process is best for tracking individual horse costs in QuickBooks Online (QBO).
In QBO Plus subscription, the maximum usage of classes and locations combined is 40 while Advanced has unlimited usage of classes and locations. Here's an article for more details: Learn about usage limits in QuickBooks Online.
You can consider the suggestion of your accountant, which is to use custom fields or projects. However, when you use custom fields, you'll need to manually enter the information, unlike classes.
While for the project feature, it's a bit different from classes in terms of tracking. You can use it to organize and track income, expenses, labor costs, and timesheets associated with individual projects.
You can check these articles for more details about custom fields and projects in QuickBooks:
If the classes feature is most suitable or applicable in tracking your horse's costs, I suggest upgrading to QBO Advanced. That way, you'll need to struggle with the process, and it also has unlimited usage of classes.
To upgrade your subscription:
- Sign in to QuickBooks as a primary or company admin.
- Go to the Gear icon and select Subscriptions and billing.
- Make sure your payment info is up to date.
- In Your Subscriptions, select Upgrade your plan below the QuickBooks section.
- Review the available plans and then select Choose plan.
- Follow the on-screen steps to upgrade your plan.
Once everything is set, you can run a report like the Sales by Class Detail or Sales by Class Summary to check sales performance by class. Visit this article for reference: Run reports by class in QuickBooks Online.
Keep in touch if you need more clarification with tracking using classes or if there's something else we can do for you. We've got your back.
