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ccf2
Level 2

How do I get a list of all the invoices that make up the totals on the VAT Return?

 
Solved
Best answer May 04, 2021

Best Answers
ReymondO
QuickBooks Team

How do I get a list of all the invoices that make up the totals on the VAT Return?

Good day, @ccf2.

 

Let me help you get this info in QuickBooks Online. 

 

You can run the Invoice List by Date report to get a list of invoices that will show the breakdown of taxes on the VAT Return. Let me show you how:

 

  1. Go to Reports and open the Invoice List by Date report.
  2. Filter its dates, then click the small Gear icon to customize.
  3. Check the box for Tax amount and select Run report.

This will now show you the list of taxes for each invoice which is the composition of your total tax liabilities. 

 

You can also run the VAT Liability Report. This will show the lists of transactions that are included in each box on the VAT return. Just go to  Reports and open the report.

 

Additionally, you can customise your other reports in QuickBooks. This way, you can easily review the details that matter the most to your business.

 

Let me know if you need further assistance with this. I'm always around to provide answers to your concerns. Have a great day ahead and take care.

View solution in original post

4 Comments 4
ReymondO
QuickBooks Team

How do I get a list of all the invoices that make up the totals on the VAT Return?

Good day, @ccf2.

 

Let me help you get this info in QuickBooks Online. 

 

You can run the Invoice List by Date report to get a list of invoices that will show the breakdown of taxes on the VAT Return. Let me show you how:

 

  1. Go to Reports and open the Invoice List by Date report.
  2. Filter its dates, then click the small Gear icon to customize.
  3. Check the box for Tax amount and select Run report.

This will now show you the list of taxes for each invoice which is the composition of your total tax liabilities. 

 

You can also run the VAT Liability Report. This will show the lists of transactions that are included in each box on the VAT return. Just go to  Reports and open the report.

 

Additionally, you can customise your other reports in QuickBooks. This way, you can easily review the details that matter the most to your business.

 

Let me know if you need further assistance with this. I'm always around to provide answers to your concerns. Have a great day ahead and take care.

View solution in original post

ccf2
Level 2

How do I get a list of all the invoices that make up the totals on the VAT Return?

Thanks for your help. As a follow on question, if I want to allocate the VAT refund from Revenue against all the invoices that make up the total of the VAT refund, is there a simple or automatic way of doing that?

MirriamM
Moderator

How do I get a list of all the invoices that make up the totals on the VAT Return?

Hello there, ccf2.

 

To record VAT refund for customer/invoices, you'll need to do it manually per customer. 

 

You may consider creating a Journal entry to record this. Before doing so, I suggest reaching out to your accountant for additional guidance on posting correct accounts or the right category of the entry. This way, you're able to make sure that your account stays accurate.

 

To create a Journal entry, here's how:

  1. In the left menu, click the + New button.
  2. Select Journal entry.
  3. On the first line, select an account from the Account field. 
  4. On the next line, select the other account you're moving money to or from. 
  5. Check the amounts - you should have the same amount in the Credit column on one line and the Debit column on the other. This means the accounts are in balance.
  6. Enter information in the memo section so you know why you made the journal entry.
  7. Select Save and new or Save and close.

For the detailed steps, you can refer to this article: Create a journal entry in QuickBooks Online.

 

Don't hesitate to post again here if you have further questions in managing your QuickBooks account. I'm always here to help. Have a good one.

ccf2
Level 2

How do I get a list of all the invoices that make up the totals on the VAT Return?

On the same topic of VAT, I have a follow on query please?

We are always in a VAT Refund situation.

When the refund comes into our Bank Account where exactly should I allocate it?

The Profit & Loss Report seems to show all expenditure net of VAT, so that would seem to suggest that I should not post the refund against the expense codes.

I can see 3 separate VAT accounts in the Chart of Accounts, VAT Expense (P&L)  VAT Payable (B/S) and VAT Suspense (B/S).

Should I categorise the refund to one of these codes? 

When I try to check how the previous Bookkeeper allocated earlier refunds I'm finding it hard to figure out what was done.

Thanks in advance for your help.