Showing results for 
Search instead for 
Did you mean: 
Level 1

How is stated capital and retained earnings entered in Quickbooks?

1 Comment 1

How is stated capital and retained earnings entered in Quickbooks?

I've got you covered in making sure you can record your capital and retained earnings, @userbellgar2013.


QuickBooks Online (QBO) has a different set of steps to record the said transactions. Before proceeding with the steps, I recommend consulting an accountant for the best advice to prevent messing up your books.


To track your capital or investment in QBO, you'll have to create an equity account. Here's how:


  1. Go to the Accounting menu, and then choose Chart of Accounts.
  2. Select New.
  3. From the Account Type ▼ drop-down, choose Owner's Equity.
  4. From the Detail Type ▼ drop-down, select Owner's Equity or Partner's Equity depending on your situation.
  5. Create a Name, and then click Save and Close.

Once done, you can now create a bank deposit to enter your capital. If you’ve connected your bank account, you don’t need to record the investment. You can just categorise the transaction associated with your deposits.


If not, then you can manually record a deposit into your equity account instead. Let me guide you how:


  1. Click + New, and then select Bank deposit.
  2. From the Account ▼ drop-down menu, choose the bank account you're depositing the money into.
  3. Enter the Date you deposited the money.
  4. In the Add funds to this deposit section, select the name of the investor in the Received from field.
  5. Choose the appropriate equity account from the drop-down list in the Account field.
  6. Enter other details as needed, and then click Save and close.

For more info about it, please check out this article: Track investments in QBO.


After you receive the investment and you're ready to pay it back, you can begin entering it in QBO. For more details, please refer to this article: Record paying back an investment.


On the other hand, you can create a journal entry to enter an opening balance into your retained earnings account. Let me show you how:


  1. Click the +New button, and then select Journal Entry.
  2. Set the Journal date for whatever date you'd like the opening balance to match.
  3. From the Account column, select Retained Earnings.
  4. Enter the amount of the balance in the Credits column.
  5. On the second line, enter the account you're using to create the balance. This is when an accountant's advice comes in handy (for the best accounts to use).
  6. Enter the amount in the Debits column.
  7. Click Save and close.

If you want to see your retained earnings account, you can run the Balance Sheet report. This way, you'll know your company's net income. To achieve this, please review this handy resource: How to view your Retained Earnings account.


Feel free to comment back below if you have additional questions about managing your transactions in QBO. I'd be happy to assist you. Have a nice day.