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QuickBooksHelp
Intuit

Approve or unapprove QuickBooks Time hours from QuickBooks Online

Learn how to approve, unapprove, or reject QuickBooks Time hours in QuickBooks Online.

If you use QuickBooks Time with QuickBooks Online, it's easy to review your employees' timesheets before running payroll. You can approve, unapprove, or reject hours for multiple employees or one at a time.

Approve all timesheets for this pay period

If you don’t need to make any adjustments to your employees’ hours, follow these steps to easily approve multiple timesheets.

  1. Select + New.
  2. Select Approve Time. The current pay period displays.
  3. Select a date range.
  4. Select Approve all employees.

Approve or unapprove individual employee's time

You can also approve or unapprove hours for one employee at a time.

To approve time:

  1. Select + New.
  2. Select Approve Time. The current pay period displays.
  3. In Needs review, select an employee.
  4. Review the time.
    1. Select Edit next to any timesheet that needs editing.
    2. Make your changes and select Save.
  5. Select Approve [employee's] time.

To unapprove time:

  1. Select + New.
  2. Select Approve Time. The current pay period displays.
  3. In Approved, select an employee.
  4. Select Unapprove [employee's] time. It will be moved back to Needs review.

Note: You can also reject hours. However, this option only shows if you let your employees submit their own timesheets using QuickBooks Time.

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