Hi there, Anju Mahendra.
Thank you for visiting the QuickBooks Community. I'll share details on how the Retained earnings run in QuickBooks Online. Then, how the Balance Sheet and Trial balance runs in the system.
Your Retained Earnings account shows the total of your company's income and expenses from all previous years. When a new financial year starts, QuickBooks Online automatically adds the net income from the previous financial year to your Balance Sheet as Retained Earnings. Then, the Trial balance report is a list of all the general ledger accounts which the balance of all ledgers is compiled into debit and credit account column totals that are equal. That's the reason why retained earning is only reflecting in the Balance Sheet and not in the Trial balance.
Additionally, the Trial balance report is made on a particular date and its ending balances are presented in the debit or credit column. While Balance Sheet is made at the end of each and every financial year and this presents the shareholder's equity, liabilities, and assets of the company. That said, it is normal for a Trial Balance and Balance Sheet to not be equal.
If you require more information about this, I'd suggest consulting an accountant. They can provide more expert advice regarding an accounting perspective.
Please refer to this article to see detailed steps on how you can print, email, and export different reports in QuickBooks Online: Run reports in QuickBooks Online.
If there's anything else you need or have follow-up questions in mind, please let me know. I'm here to provide additional assistance and am more than willing to lend you a hand. Have a good one.
