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OFFICE HOURS ARE OPEN! Time to Let Go to Grow & Delegate Like a Pro!!

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OFFICE HOURS ARE OPEN! Time to Let Go to Grow & Delegate Like a Pro!!

Momentumers!  If you want to grow a million dollar business, you have to let go! Let go of control, let go of low-payoff tasks, and STOP being the CCB (chief cook and bottlewasher!) and start acting like a CEO!! So today, you can ask me anything, but I really want to know:

 

Are you delegating low-payoff task and if so, how's it going, and if not - why not?

 

REPLY and let me know so we can start moving YOU and YOUR BUSINESS to DELEGATION DREAMLAND, because again... You have to let go in order to grow!!

 

OK, hit REPLY and let me know where you are and any questions you have about the best way to get started or how to up your game...  Standing by!!

 

@lynda@PARKWAY@ElaineTay-TGW@PracticalSandy@CMA@lflo@Flyer@Asu

@twobiggs, and @caronsbeach2, are you delegation dynamos or could you use a few best practices?

 

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Re: OFFICE HOURS ARE OPEN! Time to Let Go to Grow & Delegate Like a Pro!!


@WillowOlder wrote:

Super helpful, @JulieatTheWELL. Totally agree that for us solopreneurs, thinking we need to do everything ourselves really comes down to making a shift in mindset . Thanks for the important reminder that we, too, can and should delegate! And you nailed it with the advice to really train a trusted VA, especially with repeatable tasks -- frontload the work now to lessen the load later on, right? Of course, this all harkens back to your wisdom about creating scalable, repeatable systems throughout our business, not just for the smaller or thankless tasks. So -- any thoughts now on how to make sure a VA is a good fit for me and my biz?


 

I love that you're so coachable @WillowOlder! :)

 

The best way to decide if a VA is a fit for you is to:

 

1) Interview just as you would if you were hiring an employee

2) Check references 3 years back whenever possible

3) Ask if you can hire them for a single task as a practice run even before you buy a block of hours

4) Don't be afraid to move on if it doesn't work out - this is business!

 

Ready to find your person?

 

4 Comments
Established Community Backer ***

Re: OFFICE HOURS ARE OPEN! Time to Let Go to Grow & Delegate Like a Pro!!

Hi @JulieatTheWELL! This is a great question because it affects all of us small biz owners so much. I feel like I'm constantly having to juggle the top priority tasks right along with all the daily-grind stuff. It's distracting and disruptive. I don't really have anyone to delegate to, so it seems like my challenge is one of time management. What do you think is a good way to structure my day/week/month so I can get the crappy stuff done without it taking away from my creative or higher-priority work? Or should I change my thinking altogether and outsource some tasks -- say, social media marketing or ... walking the dog? :-) I'd love your wisdom here!

Content Leader

Re: OFFICE HOURS ARE OPEN! Time to Let Go to Grow & Delegate Like a Pro!!

@WillowOlder asked:

 

Hi @JulieatTheWELL! This is a great question because it affects all of us small biz owners so much. I feel like I'm constantly having to juggle the top priority tasks right along with all the daily-grind stuff. It's distracting and disruptive. I don't really have anyone to delegate to, so it seems like my challenge is one of time management. What do you think is a good way to structure my day/week/month so I can get the crappy stuff done without it taking away from my creative or higher-priority work? Or should I change my thinking altogether and outsource some tasks -- say, social media marketing or ... walking the dog? :-) I'd love your wisdom here!

 
You are hitting on so many key issues here @WillowOlder!! OK, so let's start at the top.
 
If you're a one-woman show, of course, I am going to encourage you to hire a virtual assistant to at least practice delegating.  When I recommend this to solopreneurs that are new to delegating, the responses I usually get are that they don't have the budget, don't know what to delegate, or both!
 
So if budget is a challenge, a great way to get started is not to hire someone on a retainer, but to buy a block of hours that don't expire. When you're first getting started, it will be hard to "use up" your time because you're not used to having other people do things, so you won't get your money's worth when paying on a retainer, and a block of hours feels a lot safer in the beginning.
 
Once you find your VA (online sites for associations of virtual assistants are a great way to find someone), you should always start with delegating REPEATABLE TASKS.  Tasks such as monthly newsletters, social media tracking, and any other activities that are created/done every week or month are excellent first items to delegate because you can both create a routine and even more important, a level of competence and confidence.  And the more competent your VA becomes, the more confident and comfortable you will be off-loading additional tasks.
 
The key, even with repeatable tasks, is to thoroughly train your assistant on what you want, need, timelines, and overall expectations.  The reason most entrepreneurs fail when they first start delegating is because they don't delegate - they DUMP & RUN!! But when you dump and run, you actually create DOUBLE WORK for yourself because now you have to double check everything they do, probably twice because you weren't clear, and then you still have to do your other work too. NOT GOOD!
 
So an awesome training process is to train over a video call and record it. This way you can share your screen and then send them the recording for extra review if they can't remember what was shared. Lastly, once they master the task, make sure they document the process, and now you have not only delegated, you have started your operations manual in written format with an embedded link to the video as well!  SUPER AWESOME!!
 
Lastly, if still don't think you're ready to delegate (which I still contend is not true at all!), you can use tried and true time blocking, being sure to save Friday's to work ON your business and not just in it!
 
Whew! That was a lot!  Helpful Willow?  What will be your next steps?  Standing by! J.
Established Community Backer ***

Re: OFFICE HOURS ARE OPEN! Time to Let Go to Grow & Delegate Like a Pro!!

Super helpful, @JulieatTheWELL. Totally agree that for us solopreneurs, thinking we need to do everything ourselves really comes down to making a shift in mindset . Thanks for the important reminder that we, too, can and should delegate! And you nailed it with the advice to really train a trusted VA, especially with repeatable tasks -- frontload the work now to lessen the load later on, right? Of course, this all harkens back to your wisdom about creating scalable, repeatable systems throughout our business, not just for the smaller or thankless tasks. So -- any thoughts now on how to make sure a VA is a good fit for me and my biz?

Content Leader

Re: OFFICE HOURS ARE OPEN! Time to Let Go to Grow & Delegate Like a Pro!!


@WillowOlder wrote:

Super helpful, @JulieatTheWELL. Totally agree that for us solopreneurs, thinking we need to do everything ourselves really comes down to making a shift in mindset . Thanks for the important reminder that we, too, can and should delegate! And you nailed it with the advice to really train a trusted VA, especially with repeatable tasks -- frontload the work now to lessen the load later on, right? Of course, this all harkens back to your wisdom about creating scalable, repeatable systems throughout our business, not just for the smaller or thankless tasks. So -- any thoughts now on how to make sure a VA is a good fit for me and my biz?


 

I love that you're so coachable @WillowOlder! :)

 

The best way to decide if a VA is a fit for you is to:

 

1) Interview just as you would if you were hiring an employee

2) Check references 3 years back whenever possible

3) Ask if you can hire them for a single task as a practice run even before you buy a block of hours

4) Don't be afraid to move on if it doesn't work out - this is business!

 

Ready to find your person?