I appreciate the complete details about your concern, @cfoster73.
When recording a cash advance repayment, it will be recorded on the same account that you associate with your Cash Advance payroll item. Let’s review the account associated with your Cash Advance payroll item.
Go to the Gear Item.
Choose Payroll Settings.
Select the Preferences tab.
Pick Accounting Preferences.
In the Wage Expense Accounts section, look for the Cash Advance payroll item.
The cash advance repayment will also be applied to the same wage expense account that you use. You can refer to these articles for more insights about recording voluntary deductions in QuickBooks:
Set up cash advance repayment deduction
Set up voluntary deductions in Online Payroll
Alternatively, you can create a journal entry if you want the cash advance repayment to be applied to your payroll liabilities. For the step-by-step instructions, you can check this article: Manually enter payroll paychecks in QuickBooks Online.
Meanwhile, I’d recommend consulting with your accountant or a tax adviser so you’ll be guided accurately in setting up a cash advance repayment deduction.
Let me know if you have other questions. I’m always here to help.
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That’s what we love to hear, @lplewis!
I appreciate you for sharing your feedback on how the steps from this thread resolve your concern. Also, thank you for sharing the additional steps you’ve performed on your end. These steps will help a lot of customers who are also having the same issue.
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Swing by here in the Community if you have other questions about getting the most out of QuickBooks full potential. I’m just a few clicks away.
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