Thanks for coming to the Community for help, @beesrvresort.
You can record a credit to the appropriate inventory account to reduce the amount of the spoiled item on hand. Then, debit the spoilage expense to deduct it from your net profit.
Enter a bill and create a vendor called My Company (internal) to account for this. Here’s how:
From the Vendor menu and select Enter Bills.
Click Add New on the Vendor drop-down, and create the vendor.
Pick the Items tab, then select the spoilage food in the first line item.
Enter a negative amount in the Qty column of the items taken from stock.
Use the average price as Cost.
Go to the Expenses tab and choose an expense account.
On the Amount column, type in the positive figure of the value showing on the Amount Due box.
Hit Save & Close.
Take a look at this article for the detailed steps: Enter bills.
Let me add the link to our Resource Center for information or topics related to operating a successful restaurant using QuickBooks: https://quickbooks.intuit.com/r/guides/operating-successful-restaurant/.
Should you have questions or need further assistance, let me know. I’m more than happy to help. Take care!
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It is easy to both work on the file at the same time from anywhere. Install QB on a server and have the 2nd person use a remote desktop software to get to the server. Put QB in Multi-user mode and poof! You are both working in the same QB file at the same time. There are some things that can't be done in Multi-User mode, but almost all daily tasks can be done simultaneously.
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