I've got some steps where we can find the bill payments linked to a bill, Allied3.
Let's make sure that the transactions are filtered to show all by following these steps:
Click Supplier located at the top, select Supplier Centre.
Select the supplier's name, and choose All Transactions from the Show drop-down menu.
This will display all the transactions, including bill payments.
You can also open the bill, and then click the Transaction tab on the left panel. You will see the bill payment that is linked under the Related Transactions section.
I've got a sample screenshot here for reference:
If you have additional questions or other concerns, I'll be around to help you some more. Thanks.
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Hi there, @Allied3.
Thanks for joining the Community today. I'm here to help share some information about rearranging the reminder's list layout in QuickBooks Desktop.
You have the option to toggle back the correct set up of your reminder's list on your Preferences so it will be grouped again. You can also change the correct due date if needed.
To do that:
Click on Edit at the top menu bar.
Select on Preferences.
Choose Company Preferences.
From there you can select your desired option. (Show Summary will give you the option to group it while Show List will give you the option to separate it).
Click on OK.
That should do it!
Here's an article that you can check out about creating a schedule in QuickBooks for transactions for your future reference: Create and modify memorized transactions.
Please know that I'm just a reply away if you have any other questions about editing reminders in QuickBooks Desktop. I'm always here to help. Have a good one!
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this also be done as suggested in QB Help when applying upfront
payments (carried as liabilities until the work has been performed) to
invoices? With this method, instead of using a credit memo, a line item
(e.g., Client Phase Payment) with a qty of -1 is added to the invoice
along with the amount of the payment. Or, is there a reason it shouldn't
be done this way with progress invoicing?" Here is what happens and why I do not recommend this method: Every invoice that has any negative on it, this is the Date of that payment, applied to the invoice = Paid on Cash Basis. If that prepayment makes a Partial Payment, this is Partially paid and Weighted allocation. If there is Sales Tax, that also is Partially owed. A $100 sale with 7% sales taxes, that is Half-paid, will = $50/$107 Cash Basis Paid for that date. You can see this in my attached example.
We don't even have sales tax consideration. Here is another reason I stopped doing this, however:
In Customer Center and in Transaction Listing reports, you will see the Transaction as a row with its amount. Example: If you get prepayment and the invoice has that as negative, your Transaction List and report will show the invoice amount reduced. Example: $100 invoice with $100 prepayment entered directly on it = $0. Every time you look at that, you need to double-click to Open it to find the Actual Sales amount was $100. It shows as a $100 sale on Sales reports, but in Transaction Listings, the invoice ended as $0. If you use Invoice for $100, and credit memo to make the $100 prepayment available, then in Transaction listings in Customer Center and in reports, you see $100 invoice and $100 credit memo. And now, the clarity of the credit memo existing = I know I applied their prepayment, because that is why I use Credit Memos; and now you Also get to put a Date on the Credit Memo to apply their prepayment and control this for "partially paid by prepayment" to avoid the Cash Basis weighted allocation as the Invoice date.
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Hello again, Allied3. Let me help and ensure the credit card charges are properly recorded, so it won’t throw off your records. Our Established Community @qbteachmt's is correct. Since the bill is already linked to the credit card charges, make sure the credit card details are not entered twice in your account. The duplicate entries can usually cause the discrepancy in your records. You’ll need to run through the transaction and delete any duplicate entries. Before making any changes to your account, I recommend consulting with your accountant to ensure the accuracy of your books. Drop a comment below if you have questions about working in QuickBooks. I'm here to help make running your business more easy. Wishing you the best.
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