Thanks for joining us here in the Community, 01840.
I can provide you some information about entering a journal entry in QuickBooks Desktop.
When entering a journal entry in QuickBooks Desktop, using the same account or both Accounts Payable, even if it is a sub-account, is unavailable. You'll need to select different accounts in order to record a journal entry.
To create a journal entry:
From the QuickBooks Company menu, choose Make General Journal Entries.
(Optional) In the Make General Journal Entries window, change the Date field.
The Entry No. should automatically populate. If not, type a number for your journal entries. QuickBooks Desktop will automatically number subsequent journal entries.
Enter the General Journal Entry details.
Enter or select the first account in your transaction. If you are using an A/R (accounts receivable) or A/P (accounts payable) account, the first account in the General Journal transaction should be the AR or AP account.
Enter the debit or credit amount for the account you selected in step a.
Enter or select the Customer, Vendor, Employee, or Other name associated with the transaction. This is required if you use A/R or A/P accounts.
(Optional) Assign a class to the amount.
Repeat steps 4a through 4e to enter distribution lines until the transaction reaches a zero balance. The total in the Debit column should be equal to the total in the Credit column.
Click Save & Close to save the journal entry and close the window or click Save & New to save the journal entry and create a new one.
However, I'd suggest consulting an accountant to help and guide on which account to debit and credit. Your accountant can provide more expert ways of dealing with this situation.
You can get more insights in this article: https://quickbooks.intuit.com/community/Help-Articles/Record-a-journal-entry/td-p/203691.
You may find this article helpful: Warning: You cannot use more than one AR or AP account in the same transaction.
I'm always here to help if you need further assistance in entering a journal entry. Have a good one.
... View more