See what’s new with estimates and invoices in QuickBooks Online

We're enhancing the QuickBooks Online invoice and estimate layouts based on your feedback to better meet your business needs. This new design helps you land jobs, keep work moving, and get paid faster. All your previous invoices and estimates will still be accessible, and the update will happen automatically, so there's nothing extra you need to do.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view .

What we added based on customer feedback

• Modern template customizations
  • Show/hide columns and easily rename them from the right panel
  • Change color and font right from the invoice
• Easy access to your existing templates
  • You can edit existing templates in your invoice by selecting Manage, then Design, then Add/Edit.
• One-click access to receive payments
• Faster invoicing experience with keyboard shortcuts and sticky buttons
• Improved capabilities with Price Rules and Billable charges

To watch more how-to videos, visit our video section.

Features currently unavailable in the new experience

The following classic invoice features are currently unavailable in the new experience:

• Price Rules when Multi-currency is enabled
• Add previous attachments
• Billable Mileage Tracking
• Statements (Show aging table at the bottom of a statement.)

To watch more how-to videos, visit our video section.

What you can do with the new estimates and invoices

Customize estimates and invoices on the spot

Customize and adjust your forms right on the estimates or invoice you are about to send. There's no need to manage templates - all the options are on each form. QuickBooks remembers your choices and applies them to your next estimate or invoice.

Get invoices paid faster

If you have QuickBooks Payments, you can add options like PayPal, Venmo, credit cards, and ACH bank transfers to your invoices. Your customers can pay online right from the invoices you send. 

To see all your invoices in one place, go to Sales, then Invoices (Take me there). Track their progress, send reminders, record payments, and more.

Get estimates approved faster

Your customers can review and approve your estimate online, right from the email you send them. You'll get alerts as soon as they respond.

Track and manage estimates in one place

Go to Sales, then Invoices (Take me there) to check the status of all your estimates at a glance. From there, you can respond to your customers, revise estimates, or convert them to invoices when approvals come in.

Manage it all on the go

Away from your desk? Take care of all your estimates and invoicing tasks with the QuickBooks Online mobile app. 

When you create or update an estimate or invoice, the mobile app autosaves your work so you can always pick up where you left off. You can also import contacts from your phonebook and send estimates and invoices by text message.

Available features for QuickBooks Online Advanced

• Workflows - automate tasks like sending payment reminders or new invoices to customers.
• Smart Suggestions - designed to guide and recommend how to optimize your QuickBooks Online invoices.  
• Custom Fields - capture another layer of reporting for your invoices.
• Classes - use to track invoices by department, product line, or other meaningful info.

Note: When you use custom templates for invoices and estimates, a pop-up banner appears stating: "You are using an old template" and that the Email view and PDF view previews are not available on the individual tabs. Using the Modern template allows full functionality of these tabs.

Find out more about workflows for estimates and invoices in QuickBooks Online Advanced.